Smart data management for the education and training sector.
Compliant
Comply with Data Protection regulation surrounding the management of information relating to children & young adults.
Specialist
Whether handling pupil or student records, or accessing legacy academic research stored on microfiche, we offer experienced solutions.
Productivity
We develop records management workflows to ensure that records are digitised and destroyed securely and efficiently.
Transparent
A full chain of custody of records reduces the risks of data loss. Ensure accessibility and traceability of those managing data.
Our Difference
Chaffinch Document works with education and training sector institutions who seek efficient and digital records management solutions. We work with:
Universities
Colleges
Secondary Schools
Primary Schools
Private Schools
Apprenticeship Providers
Further Education Colleges
Workplace Training Providers
Special Needs Schools
Many education providers have legacy records going back years, which must be maintained securely and in compliance with Data Protection regulation which governs the information relating to children and young people.
Chaffinch Document offers data management solutions which priorities efficiency and establish robust digital processes in complex education settings.
Examples of projects we have worked on include:
- Regular shredding services for multi-site academy trust to ensure that their confidential information is shredded and disposed of securely, whether it is generated from the classroom, the office or elsewhere on site.
- A project for a university requiring academic research to be converted from microfilm to pdf format, so that it can be accessed and shared by colleagues remote working as a result of the COVID-19 pandemic.
- A private school required a bulk scanning service to digitise their student records archive so that the space could be re-developed for alternative use.
The most popular approach to document management for the education sector is to scan and shred. Chaffinch Document provides both services in-house, accredited to ISO9001 and ISO27001 standards. Our approach to bulk scanning projects can vary by need, however where large volumes of archive boxes are involved, a hybrid approach of scanning, shredding and document storage is often the most cost effective way of handling scanning projects.
We also offer long-term and regular scanning support, in addition to one-off bulk projects, and have the capacity and experience to successfully assist your university or school’s digital transformation strategy.
Chaffinch Document also provides specialist scanning services. We have scanned and rebuilt academic books, publications and fragile papers, to ensure a digital copy of key works. We also have over 20 years’ experience in the conversion of microfilm and microfiche into PDF documents.
We are available to advise and consult on digitisation and records management projects from schools and universities. These services supplement our core secure shredding, scanning and document storage solutions and form a compelling package that makes Chaffinch Document the partner of choice for any UK education provider.
