Smart data management for the education and training sector.

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Comply with Data Protection regulation surrounding the management of information relating to children & young adults.


Whether handling pupil or student records, or accessing legacy academic research stored on microfiche, we offer experienced solutions.


We develop records management workflows to ensure that records are digitised and destroyed securely and efficiently.


A full chain of custody of records reduces the risks of data loss. Ensure accessibility and traceability of those managing data.

Our Difference

Chaffinch Document works with education and training sector institutions who seek efficient and digital records management solutions. We work with:



Secondary Schools

Primary Schools

Private Schools

Apprenticeship Providers

Further Education Colleges

Workplace Training Providers

Special Needs Schools

Many education providers have legacy records going back years, which must be maintained securely and in compliance with Data Protection regulation which governs the information relating to children and young people.

Chaffinch Document offers data management solutions which priorities efficiency and establish robust digital processes in complex education settings.

Examples of projects we have worked on include:

Education and training sector smart data management solutions

The most popular approach to document management for the education sector is to scan and shred. Chaffinch Document provides both services in-house, accredited to ISO9001 and ISO27001 standards. Our approach to bulk scanning projects can vary by need, however where large volumes of archive boxes are involved, a hybrid approach of scanning, shredding and document storage is often the most cost effective way of handling scanning projects.

We also offer long-term and regular scanning support, in addition to one-off bulk projects, and have the capacity and experience to successfully assist your university or school’s digital transformation strategy.

Chaffinch Document also provides specialist scanning services. We have scanned and rebuilt academic books, publications and fragile papers, to ensure a digital copy of key works. We also have over 20 years’ experience in the conversion of microfilm and microfiche into PDF documents.

We are available to advise and consult on digitisation and records management projects from schools and universities. These services supplement our core secure shredding, scanning and document storage solutions and form a compelling package that makes Chaffinch Document the partner of choice for any UK education provider.

Our Services

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Secure Shredding

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Document Scanning

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Microfiche Scanning

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Our digital services are helping transform organisations like yours.